[Nettime-bold] MS Office Tips 07-02-2002 [ Power Point Slide Selections + Headers and Footers - The End ]

[April <aprilmay@worldstart.com>]

Title: MS Office Tips & Tricks

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Announcements Hello, Everyone! For all my USA readers, Happy Fourth of July! Just for your information, there will not be a Thursday newsletter due to the holiday. I'll be back with you again next Tuesday. Enjoy your weekend - I know I'm planning to! ~April Digital Photo Fun :-) We have a super deal on a Ulead Photo Express. If you're into digital photography, then this is going to be your new best friend! This software is about the best when it comes to combining ease of use and power. I've used a lot of photo programs, and this is one of my favorites. In fact, when a friend asks about an easy to use photo program, I usually point them to this title. Check out all it can do for you: Easy-to-understand editing tools in a friendly graphic interface 10 levels of "undos". Makes it easy for you to change your mind :-) Guide and step-by-step activity tips help you get started faster (that part is great) Preset and Advanced modes give you flexibility: apply presets to photos for faster editing, or switch to Advanced mode to customize effects just the way you want them. Solve the stubborn red-eye common to flash photography Straighten, crop, brighten, balance color and focus photos automatically. Clean up scratches and dust particles Focus blurry pictures Brighten and improve the color Straighten crooked photos Flip or rotate objects Resize your photos to standard photo sizes including 2" x 3", 3" x 5", 4" x 6" or 5" x 7" Awesome selection tool - it can do most selections automatically! Write on photos in 14 astonishing ways. Stamp your text on images or even make neon signs with your text. Set your text on fire or add a blanket of snow. Or even cut your text from glass or a metal plate! 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Quantites on this are limited, so get to the site right now if you want in on this one! MS Office 101 Have you ever been working in a MS PowerPoint and wish you could select more than one slide at a time? Maybe you have several slides for which you're going to set the slide transition the same? Wouldn't it be nice to set these things all at once instead of over and over again, one slide at a time? Of course it would… who wouldn't want to save the time and energy? So, as you knew I'd say, here you go…. To begin, go to the slide sorter. Select the first slide you wish to change. In PowerPoint 97, you will need to hold down the shift key and select all the slides you wish to simultaneously change. In the newer versions of PowerPoint, you have two options for multiple slide selection. For sequential slide selection, click on the first slide in the sequence. Then hold down the shift key and click on the last slide to be changed. The shift key will select the first slide, the last slide and all the slides in between. To pick non-sequential slides you need to use the control key. When you hold this key down and click, slides from any location will be selected. Continue to hold down the control key until you've selected all the slides to be changed. That's it - multiple-select to your heart's content! Office Tip of the Day MS PowerPoint: Headers and Footers Demystified - Part 3 Welcome back to our ongoing header and footer discussion! The previous two issues covered the two big MS Office Suite programs (Word & Excel). Now it's time to wrap up our discussion by addressing PowerPoint. You will get to the header and footer window in the same way you did in the other two programs: View menu, Header and Footer choice. (This is one of the good things about working with a suite of programs - they tend to be somewhat consistent within the suite.) Once you open the Header and Footer window, you should find two tabs at the top: the Slide tab and the Notes and Handouts tab. Two? Two? Why two? You see, in PowerPoint, you have two different types of header and footer sets. One set is displayed on the slide(s) during the slide show. While, the second set of headers and footers are for the printed notes and/or handouts you may choose to use along with your slide show. Let's begin with the headers and footers for the slides. As you begin to explore this tab, you will find that the only things you can set here are in the footer of the slide. You are allowed to set the date and time, slide number and a field known as the footer. For each option you select, you will see in the preview pane a black box showing the placement of the data you've entered. If you deselect an option, you will notice that the box is outlined but not filled in. First option up is the date and time. Once you select this option, you will need to choose between a form that is updated automatically or a fixed format. Should you choose automatic updates you need to select one of the options from the drop-down list. If you want fixed information in this field, you should type something into the data box. (The box becomes available after you select fixed.) The data is displayed in the bottom left of the slide. The next check-box is to choose slide numbering. If you uncheck the box, your slide(s) will not be numbered. (If you have a show that is non-linear - that is it jumps around through buttons and is not shown sequentially -you may want to consider turning off the slide numbers. After all, it confuses most people when they jump from slide 3 to slide 9 then back to 6.) This data is displayed in the bottom right of the slide. Footer data is the third option you can choose to use. If you choose this option you can type whatever data you choose into the data box. This will be displayed in the center bottom of the slide. Finally, at the bottom, be sure to check the box if you do not want the footer information on the title (first) slide. Now that all the data decisions are made you've got one more. You have to decide where to apply the data. If you click on the Apply to All button, then all slides, including the master, will have the data you've chosen. The button labeled Apply will put the data on the currently selected slide(s) only. (For a method of selecting some, but not all, slides see the Computers 101 section above.) The Cancel button will take you out of the Header and Footer window without saving any of your changes. If you use this one, make sure you mean it. How aggravating is it to reset the same data again and again? The Notes and Handouts tab is pretty much the same as the Slide tab. You'll find four data options for these printed pages: Date and Time (fixed or updated automatically), Header (data you type in), Page Number and Footer (data you type in). In the preview, you'll find that the choices you've selected are outlined darkly and any choices you've deselected will have a thin outline. Once the data decisions are complete you only have two choices. First you can choose Apply to All, which puts the data on all printed pages. Second, you can choose to cancel, loosing all the data. Choices, choices, choices! So many choices - so little time… Well, there it is! Now you're officially a header and footer expert. Next week we'll beef up your expertise in some other area. That's it for me, be sure to take a minute and check out the special on Photo Express we mentioned above. It really is an awesome program. Have a great holiday weekend!

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